What Does A Bookkeeper Do? Bookkeeper Responsibilities

what exactly does a bookkeeper do

Bookkeeping is an essential part of any business, regardless of its size or industry. Accurate and up-to-date financial records are crucial for making informed business decisions as well as for complying with tax laws and regulations. Without proper bookkeeping, a business can quickly fall into disarray, with expenses going unrecorded, bills going unpaid, and cash flow becoming unpredictable. Simply put, bookkeepers are professionals who have an accurate eye for detail who manage and record all of a business’s financial transactions. A bookkeeper is someone who prepares your accounts, documenting daily financial transactions.

what exactly does a bookkeeper do

However, bookkeepers are still perfectly capable of filing certain forms that do not require particular knowledge or familiarity to fulfill. Forms W-2 or 1099 of the United States Internal Revenue Service, for example, may be filled by bookkeepers with no problems at all. You can also register for https://www.bookstime.com/ my free Beginner Bookkeeping Masterclass that will help you determine if bookkeeping is right for you. There are tons of settings you can play with to give the most useful information to your clients. Every single month, around the 6th of the month you will want to run this report for your client.

Balancing the Books: Assets, Liabilities and Equity

Check out our helpful guide for deciding when is the right time for your business to invest in hiring a bookkeeper. Bookkeepers offer a literal look at where you stand financially at the moment. Accountants take that financial data and help you see the bigger picture and the path your business is on. It is important to use your best judgment when hiring a bookkeeper just as you would when engaging with any other help for your business. By now you should have a better understanding of what a bookkeeper does on a daily basis and how much you can expect to pay for one.

Daybooks, like ledgers, are split into different types that are primarily differentiated by the sort of information that is entered into them, such as sales daybooks which are primarily used for recording the influx of cash or bank checks. In small businesses, bookkeepers usually record the smaller transactions that make up the informational background behind larger scale financial information statements, such as revenue statements and liability payment assessments. It’s important for business owners to have all their expenses categorized correctly so they know exactly where they are spending their money. It’s simple for you to create those categories for your clients in the Chart of Accounts. In Quickbooks, you will find it through the “Accounting” tab on the left menu. Once in there, you will see quite a few pre-filled categories already, but you may need to customize them based on your client’s business needs.

Cash Basis vs. Accrual Basis

Another task bookkeepers often do on a regular basis is to collect and remit sales tax to the various government authorities. This can be quite burdensome, especially if you sell products or services online or across a number of state boundaries. Owners can breathe a sigh of relief knowing their financial records are being managed accurately on a daily basis, so that you can focus on the important things, i.e., the ones that generate revenue. Many small business owners, however, lack the training, the time, or even the inclination to keep their books in a timely manner. They soon realize the need for an expert to ensure their business’s success.

Is it hard to learn bookkeeping?

You also need to have an understanding that bookkeeping is not a simple task that you can perform with no prior knowledge or experience required. The process of keeping books can be somewhat challenging.

With the advent of modern banking, this also includes the writing or cashing of bank checks or deposit slips. At the end of the day, a bookkeeper will ensure your company’s financial records are in good hands. You’ll also get peace of mind when it comes to compliance — and a whole bunch of records you can show the IRS. The process of verifying a business’s financial report with its bank account activity is called “reconciliation.” It’s an important step in making sure all your records are correct and up-to-date. So, as you can see, a bookkeeper can be essential should you want a successful business. They also play a huge part in balancing your life as well as your books.

Reconcile Your Accounts

When you know which accounts to track and have the right tools in place, bookkeeping can be a breeze and not a headache. To help you get started on your journey and see how easy it is, we’ve created a handy checklist you can refer to along the way. By reading up on bookkeeping, taking advantage of free workshops and webinars by HMRC or even learning hands-on with a digital bookkeeping app, you can see that it’s something you can do for your business quite easily.

When you search for “what do bookkeepers do”, you’ve likely come across many articles that mention both bookkeepers and accountants—that can get kind of confusing. While the two are related because they both play an important part in the accounting cycle and your business’ overall financial well-being, these two positions have very different functions. Let’s break down the key differences between what a bookkeeper does and what an accountant does. In the ordinary operation of businesses, documents or receipts are produced with every transaction or service that is provided, most often resulting in a movement of cash either into or out of the businesses financial accounts.

It also extends to gathering data from different sources like business bank accounts and developing basic financial reports such as income statements, balance sheets, cash flow statements, and the like. Furthermore, bookkeeping includes reconciling actual bank account balances with amounts in the general ledger and financial reports like balance sheets and income statements. A bookkeeper will often focus on managing one or more types of accounts. For instance, one bookkeeper might focus on accounts payable and accounts receivable, whereas another will focus primarily on payroll. The level of responsibilities often correlates with the size of the institution.

what exactly does a bookkeeper do

In the broadest sense, bookkeepers help businesses keep their finances intact by keeping tabs on different accounts, transactions, and reports. They organize, collect, and store the business’s financial records, including cash flow statements, bank reconciliations, and loss statements. Bookkeepers make it possible for business owners and accountants to build budgets, identify trends, and plan for the future. While entering data is one of the primary responsibilities, the role of a bookkeeper goes beyond that. In practice, the bookkeeping definition or process is much more complicated than simple data entry.

If you would like a tax expert to clarify it for you, feel free to sign up for Keeper. You can learn more about how much it costs to hire a bookkeeper here, with a rundown of how much you can expect to pay for the different types. The Venetians of the 15th century are considered the fathers of accounting. In 1494, mathematician Luca Pacioli published the world’s first what exactly does a bookkeeper do bookkeeping treatise detailing the use of bookkeeping by Venetian merchants. Your daydreams of striking out on your own might turn nightmarish when the realities of managing your own finances sink in. Should your local authority come knocking at your door and your records are not up to scratch, there will be no excuse you can give that will be deemed reasonable.

what exactly does a bookkeeper do

At a basic level, bookkeepers manage transactions brought in through software, like an app. Bank feeds, that link the software with your business bank account, allow you to see each transaction in real-time. Like the laws and regulations, tax deadlines are quite strict as well. Doing the books is usually never the priority for many small businesses, so deadlines can slip under the radar. To keep the taxman happy and stop you from paying any additional fines, a bookkeeper will make sure your records are accurate, so you’re always prepared for tax. Bookkeepers offer support to a number of organizations, including small businesses, nonprofits, and corporations.

Continue Learning…

Using the rules of double-entry, these journal summaries are then transferred to their respective accounts in the ledger, or account book. This process of transferring summaries or individual transactions to the ledger is called posting. Once the posting process is complete, accounts kept using the «T» format (debits on the left side of the «T» and credits on the right side) undergo balancing, which is simply a process to arrive at the balance of the account. In short, a bookkeeper records, manages, and analyzes the financial records of any organization, including small businesses. They register and categorize transactions, confirm the accuracy of their work, and generate reports that summarize the organization’s financial well-being.

  • An outsourced bookkeeper is a third-party professional who’s been hired to handle your finances.
  • If this doesn’t show the importance of a bookkeeper to your business, nothing will.
  • One option is to use bookkeeping software, which can automate many of the bookkeeping tasks and make the process much faster and more efficient.
  • If you own or manage a small business, you may worry so much about certain financial issues that you have trouble sleeping at night.
  • There are tons of settings you can play with to give the most useful information to your clients.
  • When it comes to selecting a bookkeeping style, business owners have several options.

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